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PF Registration

  • Fast, Easy, and Secure Online EPF registration procedure for employers.
  • Completely online service - No physical presence required
  • Quickly get your paperwork done here. It takes less than a minute!

Benefits of PF Registration

  • Saving mechanism for employees

    Besides minimum contribution, employees can voluntarily make higher contribution to EPF to earn interest which is generally higher as compared to bank interest.

  • Emergency Funds

    EPF helps in accumulating a good deal of money for employees which they can use in certain unanticipated occasions and family occasions such as marriages, illness, mishaps, accidents, education etc.

  • Tax saving tool

    Contribution made by employees to EPF upto Rs. 1, 50,000 is eligible for deduction u/s 80C of the Income Tax Act.

  • Pension Cover

    Besides the contribution of the employee to EPF, the employer adds his contribution which is inclusive of Employee Pension Scheme (EPS). Thus, EPF helps employees get pension.

  • Insurance cover

    There is an insurance scheme linked to EPF contribution known as “Employees Deposit Linked Insurance” (EDLI). Under this scheme, 0.5% of the salary goes as a contribution by employer towards life insurance premium.

  • Single Unified Account

    PF account can be transferred while changing the employer. It is a unified account under which a universal number is allotted to employee which he can carry forward to the new employer instead of opening a new one.

Frequently Asked Question

Documents Required

Business documents required

  • Incorporation certificate in case of company/LLP
  • Partnership deed in partnership firm/ LLP agreement in LLP
  • Trust Deed in case of a Trust
  • MOA/AOA of Company/ MOA of Trust
  • PAN card of the entity
  • Cross Cancelled cheque for bank account details
  • GST Registration Certificate (if registered under GST)
  • ID proof of proprietor/partners/directors/trustees- PAN Card and Aadhar card
  • Address proof of properitor/partner/director/trustee- Driving license, Aadhar, Voter ID card
  • Board Resolution empowering authorized signatory
  • Mobile and email id of all directors/partners/proprietor/trustees
  • DSC of authorized signatory
  • Address proof of business premises- Rent Deed/Lease Deed (if rented), Property tax receipt/registry copy (if owned)
  • Utility bill of business premises- Electricity bill/Telephone Bill/Water Bill
  • First Sales Bill
  • First Purchase bill of plant & machinery
  • Record of monthly strength of employees
  • Register of salary & wages
  • Branch Details, if any

Employee details required

  • ID Proof- PAN & Aadhar of employee – for Name/Father’s name & DOB
  • Address Proof- Aadhar/Driving License/Passport/Voter ID
  • Mobile No.
  • Date of Joining
  • Bank Account Details- Account no. and IFSC code
  • Name of nominee 
  • Grade/Designation and Salary details
  • In case of voluntary application- Date of agreement

Is it mandatory to contribute to a PF for all the persons employed who are drawing a salary of more than Rs. 15,000 per month?

As per the EPF rules, employee whose ‘pay’ is more than Rs. 15,000 per month, is not eligible and is called ‘Excluded Employee’. Employee who is drawing a salary less than Rs. 15,000 per month has to compulsorily become member of EPF scheme. However, an excluded employee i.e. one who is drawing a salary above Rs. 15,000 can also become a member with permission of Assistant PF Commissioner, if he and his employer agrees.

Who are not covered in the definition of employees?

The following are not covered as employee for the purpose of EPF:-

  • Proprietor/partner/director/trustee
  • Contractor not having an employer employee relationship
  • Person employed on contract for professional services such as CA/CS/Advocate etc.
  • An apprentice engaged under the Apprentice Act, 1961

What is the percentage of contribution to be made towards EPF?

Rate of contribution for establishment having 20 or more employees:

  • Employer’s contribution- 12% of employees’ basic salary + dearness allowance
  • Employees’ contribution- 12% of employees’ basic salary + dearness allowance

Rate of contribution for establishment having less than 20 employees:

The following establishments have to contribute @10% of basic salary + dearness allowance:

  • Any establishment having less than 20 employees
  • Any sick industrial unit as declared by the Board for Industrial & Financial Reconstruction (BIFR)
  •  Any establishment which has at the end of any financial year, accumulated losses equal to or exceeding its entire net worth and
  • Any establishment in the following industries- (a) Jute (b) Beedi (c) Brick (d) Coir and (e) Guar Gum factories

 

How the contribution made by employee and employer utilized?

  • Employees’ contribution of 12% entirely goes towards EPF Scheme
  • Out of 12% contribution of employer, 8.33% is diverted to Employees’ Pension Scheme subject to maximum of Rs. 1250 and the balance is retained in EPF scheme
  • The employer is required to pay additional 0.5% of salary towards EDLI scheme for employees and 0.5% towards administration charges

Can employee make a contribution more than 12% towards EPF?

Yes, the employee can voluntarily make higher contribution above 12% of salary. This is called contribution towards Voluntary Provident Fund (VPF) which is accounted for separately. This VPF also earns tax free interest. However, the employer does not have to match such voluntary contribution.

What is the present rate of interest on balance standing in EPF account?

For F.Y. 2019-20, the interest rate is 8.50% However, this rate is still lucrative as compared to interest rate on fixed deposits and debt instruments. Further, a PF account comes within the Exempt, Exempt, Exempt (EEE) status. You need not pay tax on the amount saved in your PF account at any point of time.

Do I need to comply with EPF provisions, if the strength of employees falls below 20 after registration?

Once you are registered with EPF, the compliances laid down under the law are to be made irrespective of the fact that the number of employees has fallen below 20.

How to cancel the PF registration?

Registration under EPF cannot be cancelled until and unless the entity wounded up and closed down. PF Commissioner may consider special cases where employer undertake that there is no employee left and in future, no employee will be hired. After the presentation of all documents to the satisfaction of the commissioner, cancellation may be granted.

What is UAN?

UAN stands for a 12 digit Universal Account Number, which is allotted to each employee at the time of registering on the EPFO Portal. It is unique for every employee and remains the same throughout his tenure of employment, whether he changes his job or establishment.

What are the deadlines for various compliances to be made towards EPF?

  • Contribution towards PF to be deposited on or before 15th of every month
  • Monthly PF Return to be filed by 15th of each month