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Employee State Insurance (ESI Registration)

  • Registration of employers under ESI Act is fully online with less paperwork proceeding.
  • Completely online service - No physical presence required
  • CA Accredited Guidance At Every Process

Required Documents

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Registration certificate/License under Factories Act/Shop Act

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PAN Card of the business entity

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GST Registration Certificate

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Incorporation Certificate of Company/LLP

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LLP Agreement in case of LLP

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Partnership deed in case of partnership firm/ Trust Deed in case of Trust

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Memorandum/Articles of Association of company

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Certificate of commencement of production of factory

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Cancelled cheque for bank details

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Copy of rent deed/lease deed (in case of rented premises)

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Copy of Registry or Property Tax Receipt (in case of owned premises)

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Details of power connection in case of a factory

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List of all directors and their ID proof (PAN/ Aadhar) and address proof (Aadhar/Passport/Driving License)

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ID Proof and address proof of partners/proprietor

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Mobile & email ID of all directors or partners or proprietor

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List of all employees working in organization with date of joining & mobile no.

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Pan and Aadhar of all employees to get their name/fathers name/address/DOB

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Nominee details of employees

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Bank details of all employees with account no. & IFSC

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Record of monthly strength of no. of employees

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Register of salary & wages for compensation details of all employees

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List of shareholders of company

What we will deliver

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17 Digital Identification Code Number

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Employee Insurance Number

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Temporary ID Card of employees

Required Documents

Registration certificate/License under Factories Act/Shop Act

PAN Card of the business entity

GST Registration Certificate

Incorporation Certificate of Company/LLP

LLP Agreement in case of LLP

Partnership deed in case of partnership firm/ Trust Deed in case of Trust

Memorandum/Articles of Association of company

Certificate of commencement of production of factory

Cancelled cheque for bank details

Copy of rent deed/lease deed (in case of rented premises)

Copy of Registry or Property Tax Receipt (in case of owned premises)

Details of power connection in case of a factory

List of all directors and their ID proof (PAN/ Aadhar) and address proof (Aadhar/Passport/Driving License)

ID Proof and address proof of partners/proprietor

Mobile & email ID of all directors or partners or proprietor

List of all employees working in organization with date of joining & mobile no.

Pan and Aadhar of all employees to get their name/fathers name/address/DOB

Nominee details of employees

Bank details of all employees with account no. & IFSC

Record of monthly strength of no. of employees

Register of salary & wages for compensation details of all employees

List of shareholders of company

Step by Step Procedure of Employee State Insurance (ESI Registration)

STEP 1

File an application along with requisite documents and submit it in the Employer’s Registration Form (Form-01) to relevant Regional Office through Unified Shram Suvidha portal

STEP 2

Verification of application and documents by the proper officer

STEP 3

After verification, a 17 digit identification number known as code number is issued

STEP 4

A copy of Registration letter is sent on email of the applicant

STEP 5

Get Form-1 filled from employees and take two copies of photos of family members to be submitted with relevant ESI branch office

STEP 6

ESIC shall allot an insurance number to the employee

STEP 7

Temporary ID card for 3 months will be issued by ESIC for each insured employee

STEP 8

Finally, Permanent Photo ID card shall be issued for each insured employee

What we will deliver

17 Digital Identification Code Number

Employee Insurance Number

Temporary ID Card of employees

Frequently Asked Question

What is the ESI code number?

An ESI code number is a 17-digit unique number which is allotted to each establishment or factory that are registered under the act.

What is the ESI sub code number?

The sub-code number is also a unique identification number that is allotted to a sub-unit, branch office, etc. of a covered establishment or factory based in a different state or same state.

What is the insurance number?

To recognize each employee, the ESI scheme allots a unique identification number to every worker. This number is called the insurance number and is used for all operational purposes.

What are the benefits of ESIC registration for employees?

  1. Sickness Benefits- Sickness benefit @ 70% of his salary in case of any certified illness leading to absence from workplace and which lasts for a maximum of 91 days in a year.
  2. Maternity Benefits- Pregnant women are entitled to maternity benefits that are payable up to 26 weeks. This period can be extended by 30 days on medical advice.
  3. Unemployment Allowances- Under Rajiv Gandhi Sharmik Kalyan Yojana, unemployment allowance equal to 50% of wages is paid to an insured employee who becomes unemployed due to closure of factory/ establishment, retrenchment. Further, under Atal Beemit Vyakti Kalyan Yojana, cash compensation is payable to unemployed individual for a period up to 90 days, once in a lifetime.
  4.  Medical Benefits- Full medical care is provided to an insured person and his family members. There is no ceiling on such medical expenditure. Medical care is also provided to retired and permanently disabled insured persons and their spouses on payment of a token annual premium of Rs. 120.
  5. Confinement Expenses- In the case of confinement of an insured woman or wife of an employee occurring in a place with no medical facilities, confinement expenses can be availed.
  6. Funeral expenses- An amount of Rs. 15,000 is payable to the dependents or to the person who performs last rites.
  7. Disability benefits- In case of permanent disability, the insured person is payable 90% of his salary as a monthly payment. Similar benefit is given in case of temporary disability for the period disability continues.
  8. Dependants benefits- 90% of wages is paid on monthly basis to the dependants of a deceased insured person in case death occurs due to employment injury or occupational hazards.
  9. In addition to above various other vocational and physical rehabilitation benefits, extended/enhanced sickness benefits are also available to insured person.

Who is liable to register under ESI?

  • All factories employing 10 or more employees
  • All other specified establishments having 10 or more employees (in some states limit is 20 employees) as below:-
    • Shops
    • Cinemas
    • Newspaper Establishments (that is not covered under Factory Act)
    • Hotels & Restaurants providing services & not carrying out any manufacturing activities
    • Medical Institutions
    • Private Educational Institutions
    • Roadside Motor Transport Establishments

But ESI contribution is deducted only for those employees having a monthly salary upto Rs. 21,000. For industrial units where there are chances of injuries, all employees with salary less than Rs. 21,000 compulsorily need to have an ESI.

What are the consequences of non registration for ESI even if an entity is liable to do so?

If employee strength reaches 10, the establishment is required to register with ESIC within 15 days. Failure to comply with the provision can invite penalty, and it also amounts to criminal offences which is punishable under section 85 of the act.

What is the rate of ESI contribution to be made?

W.e.f. 01-07-2019, the rate of contribution to ESIC is 4% of which employee’s contribution is 0.75% of wages and employer’s contribution is 3.25% of wages. The rate is changed from time to time. Employees in receipt of a daily average wage up to Rs. 137 are exempted from payment of contribution. However, employers will contribute their own share in respect of those employees.

            Wages for this purpose include basic pay, dearness allowance, city compensatory allowance, overtime wages, HRS, incentive, bonus, meal allowance etc.

What are the penal provisions in case of delayed payment of ESIC?

If the employer fails to pay the online contribution within 15 days of the end of the month, shall be liable to pay interest @ 12% p.a. for each day of such default in contribution.

What are the statutory compliances to be made by employer in respect of ESIC?

  • ESI payment to be deposited by 15th of every month

What happens where the employee strength falls below 10 after registering for ESI?

Once registered under ESI, all the compliances need to be done in spite of the fact that the number of employees reduces from 10.

How to surrender ESI certificate?

Registration under ESI cannot be cancelled until and unless the entity winds up the business and closes down. ESI Commissioner can consider special cases where employer undertake that there is no employee left, and in future, no employee will be hired. After the presentation of all relevant documents to the satisfaction of the commissioner, cancellation may be granted.

Is ESI applicable for parents?

The ESI benefits include medical, cash, maternity, disability and dependent benefits to the insured persons under the ESI Act. The ESIC scheme provides medical benefits to an employee and his dependent family members (including parents).

Can ESI contribution be transferred?

Contribution paid against one insurance number cannot be transferred to another number.

Can we use ESIC in private hospital?

As per the ESIC Act, an employee needs to take the medical benefits only from the ESIC dispensaries or hospitals. In case of emergency or in case of non-availability of ESIC facility in specific region, an employee can take the treatment from the private hospital with prior approval from ESIC.