Private Limited Annual Maintenance Service

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A Private Limited Company enjoys a separate legal status and to retain that it is required to be compliant with its annual compliance filings. At the year-end, once after the financials preparation and statutory income tax filing, private limited company has to report its activities and position to Ministry of corporate affairs by filing applicable forms. Failure to follow such compliances leads to penal consequences and continuance of such failure disqualifies the Director's position as well as resulting in the removal of the company's name.


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Frequently Asked Questions

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Standard ROC compliances that has to be filed by a private limited company are : Filing of Annual returns such as Form MGT 7 & Form AOC 4, Maintenance of Minutes book and Statutory registers, Timely issue of Share certificates, Yearly Disclosure of Interest by Directors. And some of the event based ROC Filing compliances are as given below : Issue or new Allotment of Shares, Change of name an Main objects of the Company, Change in directors, Transfer of Shares, Change in the Registered Office, Change in the Authorized Capital, Charge registration upon taking secured loan and Drafting Resolutions for various meetings etc. However, we strongly believe that every entrepreneur has to focus on the business and leave the legal compliances to strong and trusted hands like us.

Board meeting is a meeting of Board of directors of the company held to discuss about the ongoing operations of the company. As per companies act, the first Board Meeting to be held within 30 days of date of incorporation and every Private Limited Company must hold minimum of 4 Board of Directors meeting in a year i.e. once in every quarter. The general procedures that are to be followed to convene a board meeting is Issuance of Notice and Agenda, Holding Board meeting, Maintenance of Attendance register and Minutes of the meeting. However, in case of Annual general meeting it has to be held every financial year.

Yes, every company irrespective of the number of transactions has to get the compliance filings done. However, the process will be much simpler

Pursuant to Section 134 of the Companies Act 2013 and Rules made thereunder, the company shall be punishable with a fine between Rs. 50,000 and Rs. 25,00,000/- and every officer of the company who is in default shall be punishable with imprisonment for a term which may extend to 3 years or with fine of mimimum Rs. 50,000 and maximum Rs. 5,00,000/- or with both.

According to the Companies Act, Board Meetings can be conducted even outside of India and Directors are also allowed to participate through video conferencing or other audiovisual means, provided a prior notice is given.

Yes, every company has to compulsorily get its accounts audited by its statutory auditor every year, irrespective of whether the company has done the business or not. However, additionally a company has to get audited as per income tax act also if its turnover in the year exceeds a prescribed limit.

Yes, all the companies has to file annual returns with the ROC irrespective of whether the company has done business or not.

If the returns are not filed on time, it will attract additional fee as penalty. Moreover, the company and its directors may face further legal consequences. The Company and its every officer who is in default shall be liable to a penalty of Rs.50,000. In case of continuing failure, further penalty of Rs.100 for each day during which such failure continues, subject to a maximum of Rs.5,00,000. The company shall be liable to a penalty of Rs.1000 for every day during which the failure continues but which shall not be more than Rs.10,00,000. Every officer who is in default shall be liable to a penalty of Rs.1,00,000. In case of continuing failure, further penalty of Rs.100 for each day during which such failure continues, subject to a maximum of five lakh rupees.